Menz & Partner Akademie
Digital Transformation for Efficient Seminar Management
Key Goals
Simplify registration process for participants
Automate 80% of manual work required to process registrations
Drastically reduce work on the event day
Challenges
Ineffective payment & attendance tracking, leading to extra work
Certificates were printed out and sent to participants by hand
Lack of centralized place for customer data, leading to missed marketing opportunities (reminders, upsells)
Modules
Customer Management
Content Management
Implementation 1: Landing Page & Booking System
In contrast to the previous page, our implementation offers a more attractive and direct booking access for the seminars.
- Instead of an email notification, the booking form data directly flows into the management platform
- We created targeted Google Ads for real estate experts, enhancing flyer campaigns
- The system automatically records and links the origin (Google Ads, external Websites, Flyer) with each registration
Implementation 2: Individual Seminar and Participant Overview
- Each seminar's dashboard helped tracking sign-ups, payments, and attendance for organizers
- We automated emails for secure access, reminders, and efficient information sharing
Implementation 3: Seminar Calendar Planning Tool
- Our tool made scheduling seminars easy by showing speaker and room availability
- We used an easy planning tool, aligning seminars with calendars smoothly
Implementation 4: Speaker and Seminar Coordination Tool
- Our tool gathered speaker times and preferences, smoothing the entire seminar organization
- Incorporating Calendly-like features simplified the manual booking process, respecting speaker time and supporting seminar success
Results
Taking the new system live resulted in multiple significant improvements:
- Enhanced participant satisfaction by speeding up the sign-up and participation steps
- 5x the participant capacity without hiring additional staff
- Improved efficiency in seminar planning and speaker coordination for a more flexible schedule
- Boosted seminar visibility and attendance through an effective landing page and Google Ads
Ready to double your operational efficiency?
Let's schedule a call and discuss how our custom solutions can transform your business challenges into opportunities for growth.
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